Agenda Template
Introduction
Well-crafted agendas serve to clarify the purpose of the meeting and enable each team member to understand their role and expected participation.
USING THE TEMPLATE
Guiding Principles
- Inform team members in advance about purpose and goals of meeting
- Be respectful of team members’ time
Best Practices
- If there are individual topic leads, make sure that these leads are prepared to lead the discussion or task and achieve the goal specified.
- Assign realistic goals and topic durations to ensure that work can be completed during time allotted.
- Be clear about topic goals so that team members understand what is expected and what is needed to prepare.
- Wrap up the meeting with discussion of results and next steps for team.
- If topics are assigned between meetings, ensure that team members understand who/what/when for these tasks.
- Provide draft agenda via calendaring system and project management system, as appropriate.
- After review, provide final agenda.
- Be sure to notify team members about agenda changes.
AGENDA TEMPLATE
| Time | Topic | Lead | Description or Goal |
| 5 minutes | Welcome & Review Agenda Items | Facilitator | Introduce team members & reach consensus on agenda topics |
| 5 minutes | Who/What/When | Facilitator | Define follow up tasks & deadlines |
| 5 minutes | Meeting Evaluation | Facilitator | Evaluate meeting process |